Job Summary

We are seeking a proactive and well-organised Office Facilities & Admin Support to support the smooth running of office facilities and administrative functions. This role requires someone who can work independently, This role covers office infrastructure, maintenance, vendor relationships and internal event support — maintaining an efficient, safe, and well-organised office environment

Key Responsibilities

General Administration

·       Provide day-to-day administrative support to the office and management team

·       Manage mail and courier arrangements

·       Maintain office records, filing systems, and basic documentation

·       Track inventory of facilities, stationery and pantry supplies, and arrange replenishment

·       Support onboarding logistics for new joiners, including locker assignment and printing of staff pass

·       Head the Fire Warden & First Aider’s committee

·       Assist to apply PTW, aircon extensions and be the communication point for building facilities with the building management

·       Covering reception duties in the absence of Receptionist/Admin Assistant

Facilities Support

·       Maintenance, and overall workplace presentation

·       Liaise with vendors, contractors, and building management on facilities-related matters

·       Raise, track all office equipment, and follow up on maintenance requests, repairs, and service issues

·       Support office moves, seating arrangements, and workspace changes

·       Assist with health, safety, and security procedures, including emergency preparedness

• Monitor and replenish first aid kits in line with workplace safety standards

·       Replace ceiling light tubes when necessary

·       Move and set-up café furniture for events

·       Oversee regular pest control services, maintenance services (when required) this will normally be after office hours or on a weekend

·       Ensure AED, fire extinguishers, hose reel are maintained and serviced

Coordination and Stakeholder Support

·       Work closely with your Manager to support office operations

·       Coordinate with external service providers to ensure timely resolution of workplace issues

·       Support office projects, workplace initiatives, and process improvements

·       Help ensure compliance with company policies, workplace standards, and operational procedures

Requirements

·       Minimum GCE ‘O’ Level, NITEC, Diploma, or equivalent

·       3–5 years of experience in office support or facilities coordination

·       Strong organisational and multitasking skills with the ability to prioritise effectively

·       Good interpersonal skills and initiative

·       Proficient in Microsoft Office applications

·       Able to work independently with minimal supervision and as part of a team

·       Experience liaising with vendors, building management, or workplace service providers is preferred

• Knowledge of workplace safety and compliance standards is an advantage

Preferred Attributes

·       Proactive, dependable, and service-oriented

·       Strong attention to detail and a hands-on approach

·       Able to manage competing priorities in a fast-paced environment

·       Familiarity with office facilities, workplace safety, or basic procurement processes

·       Comfortable coordinating across multiple internal and external stakeholders

What We Offer

• A collaborative and professional working environment

• Exposure to both administrative and facilities responsibilities within a corporate setting

• The company offers a competitive benefits package, and compensation will commensurate with experience and qualifications